ALP 1C

RusEng

Accounting Standardization

The necessity to deal with large-scale needs in creating standardized systems usually comes up with holding companies and industrial groups in connection with the consolidation of assets and the standardization of business processes and accounting policies.

In creating standardized mass solutions, several organizational needs must be resolved, such as:

  • development of a standardized accounting policy;
  • adaptation of technical requirements (TR) to the specifics of the standardized accounting policy;
  • creation of a pilot zone, consisting as a rule of leading branches;
  • organization of a competency centre (CC) consisting as a rule of the most competent authorities and heads of the most successful branches in the pilot zone;
  • organization of a management committee with representatives from among the functional managers from the central office and the branches participating in the pilot;
  • creation of a Service Desk at the replication stage;
  • organization of a Change Committee.

The process of creating standardized programming solutions goes through several stages:

Based on ALP Group’s experience in the development and implementation of standardized solutions, the following operations are carried out at each stage of the project life cycle:

At the project preparation stage:

  • evaluation of potential risks;
  • composition of a project outline indicating primary stages and control points;
  • planning for the most important resources needed in the course of the project (competency centre work groups, methodologists);
  • development of the project charter.

At the automated system (AS) conceptual planning stage:

  • conduct interviews and collect information on the financial and economic activities of the group’s business and their level of IT support;
  • develop and agree on the technical mission;
  • develop and agree on the technical plan.

At the AS prototype development stage:

  • higher priority functionality development includes automation of functions (documents, reports, processing) with the shortest possible periodicity;
  • lower priority functionality will be developed at the pilot production stage;
  • establishment of data migration from other subsystems;
  • upgrade to the second and third support lines.

At the pilot production stage:

  • completion and implementation of lower priority functionality;
  • upgrade to the first support line;
  • implementation of developed prototype;
  • closing of first accounting period (monthly), preparation of reports for the month;
  • quarterly closing, preparation of quarterly accounts.

The table provides standard types of operations and parameters influencing project costs for implementation in a multi-office business.

 

Name of Stage

Type of Operations

Parameters Influencing the Volume and Cost of Operations

Initialization

Briefing on platform installation and rollout of the 1C server

Preparation of peripheral base (PB) schema for branches

Briefing on database upgrade at branches, connection of subsystems to central bases (CB), test exchange of information


Number of branches, participating in the training

Number of subsystems implemented 

Number of branches participating in upgrade simultaneously

Number of branches participating in upgrade simultaneously

Training

Preparation of training course and test database

Briefing on rollout of test database, preparation of training requirements

Long-distance training


Number of branches participating in the training

Significant configurational differences between the prototype (typical configuration) and the production configurations

Number of branches participating in the training simultaneously

Training capabilities of users, considering the variety of accounting systems in use

Briefing on input/output of personal data


Briefing on the order for completion of work by stage

Briefing on preparation of data for input to branch accounting systems

Briefing on output of data to accounting systems (when impossible to download from existing accounting systems)

Recommendations for the organization of Automated Work Spaces (APS) for users, with consideration for the functional particulars of the subsystems

Briefing on setting up users’ work (access rights, user registration in database)


 

Variety of current accounting systems in branches

Absence of accounting systems for objective quantitative accounting at individual branches

Pilot production stage

Briefing and consultation on the order of work by stage

Updating accounting system configuration and technical documentation (TR, infrastructure modernization project (IMP), instructions)

Analysis of requirements arising from the modification of the configuration, agreement with the functional client, preparation of TR for deployment, configuration upgrade. Cooperation on incidents through the management system

 


Number of branches participating in the pilot production stage simultaneously.

Variety of current accounting systems in branches

Number of modification requirements set at implementation. Existing modifications in new releases of typical subsystem configurations in the mass configuration prototype

Number of requirements for modification set at implementation

Time period for agreement on requirements for TR and modification with the functional client

Project Management

Project Management

 

 

 

Briefing on platform installation and rollout of the 1C server